Purchasing Special Order Parts

Special ordering is typically a big portion of every business that sells parts and performs repairs.  It’s no secret that the whole process of special ordering – from placing the order all the way to delivering the parts – can be mined with problems without adequate controls.   Special ordering doesn’t have to be confusing!  Commander follows the parts for you through their entire cycle  - locate, invoice, order, receive, barcode and stock/distribute.    

Here’s How it Works:

When you place parts on an invoice, the computer automatically knows which of the parts are IN stock and which ones will have to be special ordered. These non-stocking part numbers are automatically moved to a “PO Pad” as you create the invoice (or repair order).  When reviewing your PO Pad list, simply highlight the parts you wish to order and drop them onto your vendor’s purchase order. The new PO can then be emailed, faxed or transmitted. It’s that easy!

When the truck backs up to your store and the orders are received, just call up the PO. One click on the list of received parts automatically increases on hand quantities receiving the parts into inventory.  Another click prints a barcode label for each new part that was just received!  This is an easy way to keep barcodes on everything you stock.

• Sorts by classification – pending, received, partially received
• Sorts by creation date (status)
• Stores your sales rep contact information
• Easily receives purchase orders
• Automatically updates your on hand quantities
• Simultaneously prints bar code labels for the parts you’re receiving
• If some parts are backordered, they are flagged and the PO is kept open while you wait to receive the parts
• When adding parts to a PO, you can sort by OEM/VENDOR and then place those like parts on separate purchase order
• On the PO screen, you can tell what parts are for stock and what parts are for customers
• Generates special order reports and determines which customers need to be notified to pick up their parts
• Adjusts the prices before creating/receiving purchase orders
• Generates suggested stock orders based on minimums/maximums or seasonal ordering